Heroic Media has created this Privacy Policy to explain why we collect particular information and how we will protect your personal privacy within our Web Site (the “Site”). The following discloses our information gathering and dissemination practices for the Site located at the URL heroicmedia.org. In order to fully understand your rights we encourage you to read this Privacy Policy as well as our Terms of Use. Heroic Media reserves the right at any time and without notice to change this Privacy Policy simply by posting such changes on our Site. Any such change will be effective immediately upon posting. Your continued viewing or use of the Site after such changes are posted constitutes your consent to any such changes. If you do not consent to any such changes, discontinue using the Site. Because we want to demonstrate our commitment to your privacy, this Privacy Policy notifies you of:

  1. What personally identifiable information of yours is collected through the Site;
  2. Who collects such information;
  3. How such information is used;
  4. With whom your information may be shared;
  5. What choices you have regarding collection, use and distribution of your information;
  6. What kind of security procedures are in place to protect the loss, misuse or alteration of information under our control; and
  7. How you can correct any inaccuracies in your information.

Direct questions regarding this statement to Heroic Media by sending an email to hminfo@heroicmedia.org. Please reference this Privacy Policy in your subject line.

This Privacy Policy applies solely to the information that Heroic Media collects on our Site and does not apply to information we may collect by any alternative means or media.

What Information We Collect and How We Use That Information

Our registration forms require users to give us contact information that may include name, telephone number, email address, format preference (HTML vs. Text), address, interests, and similar information. Personally identifiable information gathered from this website will be used to communicate with you and/or to answer questions you may have about your online donations or credit card or direct-withdrawal pledges; however, Heroic Media will not sell, share with, or rent any of your personally identifiable information to third parties that are not affiliated with or providing services to Heroic Media, unless required to do so by law or as follows:

If one of Heroic Media’s business lines or the entire business, or a substantial portion thereof, is acquired or transferred, whether by merger, consolidation or purchase of a substantial portion of assets, Heroic Media may disclose and transfer your personally identifiable information to such third party acquiring Heroic Media. In addition, if Heroic Media becomes the subject of a bankruptcy or insolvency proceeding, whether voluntary or involuntary, Heroic Media or its trustee in bankruptcy may sell, assign, license or otherwise transfer such information in a transaction approved by the appropriate court. Heroic Media may also disclose your personally identifiable information to third parties when we believe, in good faith and in our sole discretion, that such disclosure is reasonably necessary to (a) enforce or apply the terms and conditions of this Site; (b) comply with legal or regulatory requirements; (c) protect the rights, property or safety of Heroic Media, our users or other third parties; or (d) prevent a crime or protect national security.

Credit card information you provide will be collected and stored by Heroic Media in order to process your donation(s). Our employees and our agents, such as credit card authorization and processing service providers, may receive your credit card information for this purpose.


This Site is not intended for children under the age of 13. Heroic Media does not knowingly or specifically collect personal information from users under 13 years of age. In the event that Heroic Media becomes aware that it has collected personal information from a user under 13 years of age, it will take steps to delete such information from its database.

Permission for collection and sharing of user-specific information

Information gathered from the use of surveys or polls may be used for producing non-user identifying statistics that could be made public on our Site or other documentation.

Opt-in and Opt-out Features

You may opt out from receiving electronic communications from Heroic Media by logging into your account and selecting the Opt-out option or by sending an email to hminfo@heroicmedia.org asking to be removed from our electronic communications; otherwise the default is for you to continue receiving electronic communications from Heroic Media. Please note that opting out will NOT keep you from receiving an electronic receipt for any online donation or ongoing pledge. Also, each email that goes out from Heroic Media gives you the option to opt out from receiving specific types of e-mails such as invitations, action alerts, etc.

Internet Protocol Address

We collect an IP address from all visitors to our Site. An IP address is a number that is automatically assigned to your computer when you use the Internet. We use IP addresses to help diagnose problems with our server, administer our Site, analyze trends, track users’ movement, gather broad demographic information for aggregate use in order for us to improve the site, and deliver customized, personalized content. IP addresses are not linked to personally identifiable information.

Use of “Cookies”

Our Site may use cookies to enhance your experience while using our Site. Cookies are pieces of information that some Web Sites transfer to the computer that is browsing that Web site and are used for record-keeping purposes at many Web Sites. Use of cookies makes Web-surfing easier by performing certain functions such as saving your passwords, your personal preferences regarding your use of the particular Web site and to make sure you don’t see the same ad repeatedly. Many consider the use of cookies to be an industry standard.

Your browser is probably set to accept cookies. However, if you would prefer not to receive cookies, you can alter the configuration of your browser to refuse cookies. If you choose to have your browser refuse cookies, it is possible that some areas of our Site will not function properly when you view them.


All information provided to Heroic Media is transmitted using SSL (Secure Socket Layer) encryption. SSL is a proven coding system that lets your browser automatically encrypt, or scramble, data before you send it to us. We also protect account information by placing it on a secure portion of our Site that is only accessible by certain qualified employees of Heroic Media. Unfortunately, however, no data transmission over the Internet is 100% secure. While we strive to protect your information, we cannot ensure or warrant the security of such information.


If a user elects to use our referral service for informing a friend about our Site, we ask them for the friend’s name and email address. Heroic Media will automatically send the friend a one-time email inviting them to visit the Site. Heroic Media stores this information for the sole purpose of sending this one-time email.

Other Web Sites

Our Site may contain links to other Web Sites. Please note that when you click on one of these links, you are entering another Web Site for which Heroic Media has no responsibility. We encourage you to read the privacy statements on all such sites as their policies may be different than ours. We have no responsibility for the privacy policies or practices of any other Web Sites and this Policy does not apply to those other Web Sites.

Applicable Law

This Policy shall be governed by the laws of the State of Texas, without regard to conflicts of law principles, and exclusive jurisdiction and venue for any dispute arising out of this Policy shall be the state courts or federal district courts of Texas.

Contacting the Web Site

If you have any questions about this Privacy Policy, the practices of this Site, or your dealings with this Site, you can contact:

The Heroic Media Team
Office: 888-707-0999

Email: hminfo@heroicmedia.org